Views

Every table in Donotname can have multiple views. A view is a saved way of looking at your data — with its own filters, sorts, visible fields, and layout. Changing a view never changes the underlying data.

To create a new view, click the + Add View button in the view sidebar on the left side of the table.

Grid View

The default view type. Displays your data as a spreadsheet-like grid with rows and columns.

Features

• Resize columns — drag the column border to adjust width
• Reorder columns — drag the column header to move it
• Hide columns — right-click a column header and select "Hide field" or use the Fields panel
• Freeze columns — keep specific columns visible while scrolling horizontally
• Inline editing — click any cell to edit directly
• Row height — choose from Short, Medium, Tall, or Extra-Tall row heights
• Group by — group rows by a field value (e.g., group by Status to see all records grouped by their status)
• Row coloring — apply conditional colors to rows based on field values

Filtering

Click the Filter button to add conditions:

1. Select a field
2. Choose an operator (equals, contains, is empty, etc.)
3. Enter a value
4. Add more conditions with AND/OR logic

Filters are saved per view — different views can show different subsets of data.

Sorting

Click the Sort button to order records:

1. Select a field to sort by
2. Choose ascending or descending
3. Add additional sort levels for tie-breaking

Kanban View

Displays records as cards organized in columns, ideal for tracking items through stages.

Setup

1. Create a new view and choose Kanban
2. Select a Single Select field as the column grouping (e.g., Status, Stage, Priority)
3. Each option value becomes a column; records appear as cards in the column matching their value

Working with Kanban

• Move cards — drag a card to a different column to update its field value
• Card fields — choose which fields to display on the card face via the Fields panel
• Cover image — if the record has an Attachment field, the first image can be shown as a card cover
• Stacking limit — optionally limit cards visible per column with a "show more" toggle
• Uncategorized column — records with no value for the grouping field appear in an "Uncategorized" column

Use Cases

• Sales pipeline (Lead > Qualified > Proposal > Negotiation > Closed)
• Project tasks (To Do > In Progress > Review > Done)
• Content calendar (Draft > Review > Approved > Published)

Calendar View

Displays records on a calendar layout based on a date field.

Setup

1. Create a new view and choose Calendar
2. Select a Date field to place records on the calendar
3. Optionally select an end date field for multi-day events

Working with Calendar

• Month/Week/Day views — toggle between different time scales
• Drag to reschedule — drag a record to a different date to update its date field
• Click to create — click on an empty date to create a new record with that date pre-filled
• Color coding — records can be colored based on a Select field (e.g., category or priority)
• Event details — click a record on the calendar to open its detail view

Gallery View

Displays records as visual cards in a grid layout, emphasizing images and key fields.

Setup

1. Create a new view and choose Gallery
2. Select an Attachment field as the cover image (optional)
3. Choose which fields to display on each card via the Fields panel

Working with Gallery

• Card size — adjust the grid density to show larger or smaller cards
• Cover fit — choose between "Fit" (show entire image) or "Fill" (crop to fill)
• Click to open — clicking a card opens the full record detail view

Use Cases

• Product catalog with images
• Team directory with photos
• Portfolio or mood board
• Real estate listings

Form View

Creates a form that external users (or team members) can fill out to create new records in the table. No Donotname account is required to submit a form.

Setup

1. Create a new view and choose Form
2. Configure which fields appear on the form and in what order
3. For each field, set:
   • Visible/Hidden — whether the field appears on the form
   • Required — whether the field must be filled before submission
   • Description — help text shown below the field
4. Customize the form header (title and description)
5. Set the post-submission message or redirect URL

Sharing the Form

• Click "Share" to get the public form URL
• The URL can be shared with anyone — no login required
• Embed the form in a website using an iframe
• Form submissions create new records in the table in real time

Form Features

• Conditional fields — show or hide fields based on previous answers
• File uploads — Attachment fields allow file uploads on the form
• Pre-fill via URL parameters — add ?fieldName=value to the form URL to pre-fill fields
• Submission notifications — configure an automation to send an email or notification when a form is submitted

Shared View Settings

All view types share these common settings:

Filters and Sorts

Every view has its own independent filters and sorts. These are saved with the view and do not affect other views of the same table.

Field Visibility

Use the Fields panel (toggle icon) to show, hide, and reorder fields for the current view. Hidden fields still exist in the table — they are just not shown in this view.

Row Coloring

Color your rows automatically based on their data — for example, color overdue tasks red, or paid deals green. Open the color button (paint-bucket icon) in the grid toolbar to set it up. There are three modes:

• Single color — every row gets the same color you pick.
• By field — rows take the color of a single-select field's chosen option (e.g. a Status field whose options already have colors).
• Conditions — the most flexible mode: define rules, and the first matching rule colors the row.

Setting up condition rules. In Conditions mode, click Add rule. Each rule has:

1. A color (and, optionally, a shape indicator and a row-text color for accessibility).
2. One or more conditions — a field, an operator, and a value.

Operators: is, is not, contains, does not contain, is empty, is not empty, greater than (>), less than (<).

Rules are checked top to bottom — the first rule that matches wins — so put your most specific rules first. Drag to reorder.

Works with linked, lookup, and rollup fields. Conditions compare against the displayed text of a field. So contains "Delivered by DHL" matches a link field showing that record, and conditions work the same way on lookup and rollup fields — they match the names/values you see in the cell, not internal IDs. For number rollups, greater than / less than compare the number.

Example. Color a deal green when it is fully paid, and red when payment is overdue:

• Rule 1 — green — Status contains "paid"
• Rule 2 — red — Status contains "waiting for payment"

Shape indicators (accessibility). Turn on Show shape indicators to add a shape (●, ◆, ▲, …) next to the color, so rules are distinguishable without relying on color alone. Each rule can have its own shape, shape color, small text label, and row-text color.

Row coloring is saved per view and shared with everyone who uses that view.

Sharing

Any view can be shared via a public link with read-only access. This is useful for dashboards, reports, or status boards that external stakeholders need to see without editing.

The Record Panel

Clicking a record (or its expand icon) opens the record panel, where every field is shown as a row you can read and edit.

Collapsing fields (per view)

Long records can be tidied up by collapsing fields you rarely need into compact pill buttons.

Turning the feature on. Field collapsing is off by default. To enable it for a view, open the view's settings (the gear icon in the grid toolbar) and switch on "Collapsible fields in record popup." While this is off, no collapse controls appear and every field shows normally.

Collapsing and expanding. With the feature on, each field row in the record popup shows a chevron (⌄). Click it to collapse that field. Collapsed fields turn into small round pill buttons (showing the field's icon and name) that flow left-to-right and wrap onto the next line when they run out of room — so several collapsed fields sit neatly together instead of taking a full row each. Click any pill to expand that field again.

Where it's saved. The collapsed/expanded layout — and the on/off setting — are saved per view and shared with everyone who uses that view, so you can design one clean, focused layout for the whole team. Persisting the layout requires permission to edit the view; anyone else can still click a pill to expand a field locally for a quick look.

Everywhere the popup appears. This works in the main record popup and in the linked-record panel you open from a link field inside another record.

Field collapsing is independent of hiding fields: hidden fields are removed from the view entirely, while collapsed fields are still present — just tucked into pills until you need them.

Add-record button in the popup (per view)

You can show an optional Add record button at the top of the record popup. Turn it on per view under the view settings (gear icon) → "Add-record button in record popup" (off by default). When on, an Add record pill appears at the top of the popup; clicking it opens a new-record creation popup for the current table. Like the other options, the setting is saved per view.

Summary row (per view)

Grid views can show a configurable row of calculations — for example the total of a number field, or a count of records.

• Open the view's settings (the gear icon in the toolbar) and use Summary row (below grid) to add calculations. Each one is a field plus a function (sum, average, count, min, max, and more).
• The calculations appear in a scrollable strip at the bottom of the grid and respect the view's current filters.
• You can also configure Summary in record popup — the same kind of calculations shown at the top of the record detail panel, giving "view context" totals while you look at a single record.

Summary configurations are saved per view and shared with everyone who uses that view.